Virtual Meetings are a new method of communication that allows people to connect regardless of geographical limitations. It offers many benefits for individuals and businesses who want to increase efficiency and teamwork regardless of distance.
In virtual meetings, participants aren’t physically present in the same room, but are connected via video and audio technology. They can interact, talk or listen to and watch non-verbal signals.
Proper preparation and planning are the key to the success of a virtual meeting. Make sure to include a detailed agenda and set clear objectives for the meeting. Confirm that all the necessary technology and equipment is available before the meeting. It’s a good idea to test the software or the device’s capabilities ahead of time to ensure that there are no technical issues during the meeting.
Keep the meeting on track by adhering to the agenda. Nothing turns attendees off more quickly than a discussion that goes off-topic or takes too long time. It’s also crucial to encourage collaboration, so consider using tools such as Miro whiteboards or group texting. Also, it’s a great idea to invite one of the attendees to take notes during the virtual meeting. This will ensure that the most important thoughts and decisions are recorded in the meeting’s summary.
End the virtual meeting with a summary of key points and any assigned action items. Make sure to share the summary as soon as you can via a collaborative platform or email, or any other method. It’s a good idea also thank attendees for their participation and inform them when they can expect to be contacted by them in the future, whether it be in a follow-up call or via email or a different communication.
